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Warehouse management

SAP Business One offers comprehensive functions for inventory control as to manage item master data, serial numbers and price lists, set alternative articles, increase or decrease inventories, perform periodic inventories and create lists for open sales orders.

The modules as an overview:

  • product management, product queries and inventory transactions
  • goods receipts, goods issues
  • stock transfer between different warehouses
  • serial number management
  • inventory revaluation
  • customer and supplier catalog
  • price lists and special prices
  • batch management
  • pick and pack

Item Master Data - Manufacture items, purchase items and non-inventory items, such as labor and travel costs can be defined. At the same time, standard information such as supplier, purchasing and sales unit and the tax status of a position can be defined, too. In addition, articles in different warehouses can be maintained with different costs depending on its location. SAP Business One supports all popular inventory valuation methods, including standard cost, moving average and FIFO. With this solution, the procurement (production or purchase) can also be defined as well as the order intervals in which products are bought - monthly, weekly or daily. The batch size to be ordered, the minimum order quantity and the average lead time can be determined individually. All this information is also seamlessly in conjunction with the MRP function.

Serial numbers - Serial numbers can be generated by using templates either automatically or manually.

Batches - Products can be assigned to batches over a defined period of validity or by classified features. Then batches can be defined for these products in the customer orders, delivery notes and stock movements.

Alternative items - Lists of alternative products can be created by this function if the selection of a customer is not available. These replacements can be arranged on the basis of similarity, price or quantity.

Business partner catalog numbers - Item numbers of customers and suppliers can be associated with the data from the inventory control in a table with cross-references. Item numbers of business partners can be used in purchase and sales documents instead of own article numbers.

Incoming and outgoing goods - Goods inputs and outputs can also be recorded, which do not relate directly to a sales or purchasing document.

Inventory revaluation - Product costs and inventory values can be re-evaluated also without changing the order quantities with SAP Business One.

Inventory transactions - Opening balances for inventory items and inventory data can be recorded and updated.

Cyclical stock counting - Inventory counting is streamlined. SAP Business One creates alerts and reports - and helps to determine which items are counted how often.

Price list - Different price lists can be assigned to customers or suppliers by using dynamic links which are updated automatically in case of a price change.

Special prices - Special prices for individual customers or suppliers or prices based on quantity ordered can be defined by this function, as well as the validity of these prices.

Pick and Pack - Picking or packaging processes can be managed safely. Incoming orders are indicated "open" in the general area and can be fully or partially marked for picking release. The "shared" section contains all orders released for picking, and can be marked as fully or partly picked. Picking lists for an order or an order group can be generated automatically in both the "open" and the "shared" section. Extensive drill-down options show customer and product master data as well as the origin documents.

 Predefined reports:

  • position list
  • stock status
  • recent prices
  • inventory
  • inactive items
  • inventory valuation
  • inventory transactions of articles
  • serial number transaction
  • batch number transaction